INSTITUTIONAL POLICY AND PROCEDURE听

Class Attendance Documentation听

Code:听 POLAU-VA-004听
Title:听 Procedure for Documentation of Class Attendance of VA Beneficiaries听
Update听Date:听 June 11, 2026听
Responsible Parties:听 Registrar鈥檚 Office, Academic Directors, Faculty听

听

Objective听

AU has a standardized mechanism to document and file the class attendance of students who receive benefits from the Department of Veterans Affairs (VA), as well听as听all students in general,听on a daily basis, in compliance with federal requirements for eligibility and certification.听

Scope听

This procedure applies to all VA-beneficiary students (Chapter 33, 31, or other applicable chapters) enrolled in approved academic programs, as well as to all students in general, and is recorded on each instructional day, during which the instructor maintains an attendance sheet on which each student records their class attendance.听

Procedure听

  1. Identification of VA Students
  • The听Registrar听will provide each instructor with a list of students with active benefits at the start of the academic term, as well as a list of all students in general.听
  1. Attendance Recording
  • For in-person courses: instructors must complete an attendance sheet with physical or electronic听posting in SIS听during the first two weeks of classes.听
  1. Submission and Filing
  • Attendance sheets or digital captures must be听submitted听to the听Registrar听no later than ten (10) calendar days after the start of the course.听
  • The Registrar鈥檚 Office will file the evidence in a daily attendance record folder for all VA students and for all students in general,听validating听the student鈥檚 academic participation and attendance.听
  1. 4. Retention
  • At AU, attendance evidence will be听retained听for a minimum of three (3) years, or for the period required by PRSAA and VA for review purposes.听

Attachments听

  • Institutional Policy and Procedure for Class Attendance Documentation, POL-VA-004听
  • Student attendance policy (Institutional Catalog)听